Goal:
Add a Vendor to the Preferred Vendor list.
Change a Vendor's preferred status.
Remove a Vendor from the Preferred Vendor list.
Manage vendors in bulk using the import/export functionality.
What is a Preferred Vendor?
A vendor can be classified as a Preferred your organization prefers to work them.
These vendors are displayed in the Preferred Vendor drop-down when creating Order Requests. encouraging requesters to use one of these vendors. Vendors not classified as Preferred are not displayed and must use the Other option to suggest a new Vendor if a preferred vendor is not apply to the item. This option can be disabled.
Steps:
You must be a Purchaser, or have custom access to the Procure module to complete the following steps.
Navigate to Procure → Vendors.
Select the applicable vendor
In the Vendor Info section, click the 3-dot options button and select Edit Vendor
In the pop-up, use the Preferred toggle to change its preferred status.
Click Save
Alternatively, use the bulk import/export method to manage vendor preferences. Export the vendor list, update the 'Preferred' column to 'NO' for applicable vendors, and re-import the updated file.
Alternatively you can use our Vendor Import: Importing Vendors via CSV to import vendors in bulk. For detailed steps, export your vendor list, update the 'Preferred' column in the import template, and re-import the file to mark vendors as 'Not Preferred.'
Additional Information:
Checkout and PunchOut Suppliers cannot be selected as preferred as these vendors are not used for adding order request items manually.
Preferred Vendors cannot be assigned to a specific Location
Marking a vendor as 'Not Preferred' excludes them from dropdown menus during RFO or PO creation but retains their transaction history for review.