You can prevent requesters from suggesting new vendors by enabling Disable Vendor Creation.
By default, new vendors can be added to a domain in 4 different areas:
Order request creation
Purchase order creation
Vendor section in the Purchase Module
Bill creation
When vendor creation is disabled:
The Other option is removed from order request creation. Requesters must select an existing preferred vendor.
Purchases must create purchase orders by selecting an existing Vendor.
What are the benefits?
Disabling vendor creation will:
Reduce vendor discrepancies and sync errors between Procurify and your accounting software.
Eliminate time spent on correcting vendors during the PO creation stage.
Eliminate the creation of duplicate vendors.
This is ideal for organizations that
Integrate Procurify with your accounting software and sync vendors to Procurify.
Want more control over where and how vendors are added.
Note: Vendors can only be added to the domain via import.
How to disable vendor creation
Contact a Procurify representative to request the disable vendor creation toggle on your domain.
Once enabled on your domain. Users can no longer create vendors from the Request or Purchaser screens.