The Bill Payment feature in Procurify represents an innovative enhancement to the Procure-to-Pay (P2P) process. It streamlines various bill payment processes into a cohesive workflow, enabling users to manage and execute payments seamlessly from approval to completion within the Procurify platform
These steps reference how to process Bill Payments on the latest version.
Steps:
Creating Accounts (Payment Method: Pay From)
How to set up Bank & Credit Card accounts
You do not need to input real values in these fields but if you are wanting to track what account you paid from please input the account details.
Vendor Account Details (Payment Method: Pay To)
How to set up Vendor payment methods.
You do not need to input real values in these fields but if you are wanting to track what account you paid from please input the vendor's account details.
Submitting the Bill for Payment & marking the Bill as Paid.
Head into the Accounts Payable Module
Click Pay Bills
Select the bill(s) you wish to pay by selecting the checkbox on the left of the bill.
You can choose multiple bills for payment if they originate from the same vendor and share the same currencyClick +Prepare Payments
- Select the Payment Method (Pay from)
- Select the Payment Date/Processing Date - For Payment Processing dates, all Payments will be processed at 8:00 am local time
- Select the Payment Method (Pay To)Select the Approval Group and Approver if one hasn't been auto-generated.
Submit for approval
This action can be self-approved if Self Approval is enabled for the domain, and the user is included in the approval routing group for paymentsHead into Manage Payments
Select the bill and click the . . . to the right of the bill.
Select Mark Bill as Paid.
Manage Payment screen Status:
Approved: The bill payment has been approved and can be marked as Paid
Scheduled: The bill payment has been approved and scheduled for Payment.
Paid: The bill has been marked as Paid
Failed: The payment has failed due to banking information errors, insufficient funds, and the daily transaction limit has been reached.
For more information on Failed Payments please see: Payment Failure Reasons