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Can I delete duplicate Vendor names?
Can I delete duplicate Vendor names?
Updated over a week ago


  • I noticed multiple Vendors with the same name. Can I delete the rest and just keep one?

  • What will happen if I delete duplicate Vendors? Will that delete any orders?

  • Is there a way to consolidate all orders from a Vendor that was added more than once to the list?


Yes, you can delete duplicate Vendors. Please note the following:

  • We strongly recommend exporting Orders, Expenses, POs, and Bills before deleting vendors so that you retain a backup of data associated with previously deleted vendors.

  • Deleting a duplicate Vendor will remove results when viewed in the Reports module.

  • If you're using the QuickBooks Desktop integration, the mapping will be deleted.


You must be a Purchaser or have custom permissions to Manage Vendors to complete the following steps.

  1. Navigate to ProcureVendors

  2. Select the Vendor you want to delete

  3. Click the 3-dot options button


    to the right of the Vendor's address information and click Delete Vendor

  4. Confirm your action within the pop-up.

Additional Information:

  • If you need everything to show up from the duplicate Vendor name, we suggest you rename the duplicate Vendor to "Do Not Use" or "Decommissioned" to prevent users from selecting it from the Vendor list. Also, ensure they are not tagged as a preferred Vendor or associated with any Catalog Items.

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