Pending requests
Requests pending approval will fall under the Pending Requests section. Pending requests will always impact budgets that include the current/today's date.
A Request submitted in 2023 but remains pending approval in 2024 will impact the 2024 budget(s).
Approved
Once approved, an Order will fall under the Approved section of the Budget based on the date that the Order was fully Approved.
Purchased
Once a purchase order is created for an approved order, the spend for that order will be attributed to the Purchased section.
Received
Once an item in a purchase order is marked as 'received', and a bill has not been created or paid against it, the spend for that order item will be attributed to the Received section. If Auto-Receive is enabled for a PO, it is automatically marked as 'received'.
Billed
Once a bill is created or paid against an order, the spend for that order item will be attributed to the Billed section.
Exceptions to the Rules
Miscellaneous costs, which are added at the Purchase Order creation stage, are added to the Budget based on the day the Bill is created.
Items created during Bill Creation (in the Accounts Payable module) will impact the Budget based on the day they were created.
See Recurring Spend Management to see how Budgets will be impacted by recurring spend items.