Learn how to activate and deactivate approval delegation
Contents
What is Approval Delegation
Approval Delegation allows Approvers to pass their approval responsibilities onto another Approver - for a given period. This might be used if an Approver goes on vacation and needs their approvals managed while away. Approval delegation will work even if delegated to someone with an approval threshold lower than the delegator.
Any user can delegate their own approvals. Superusers can manage Approval Delegation for all Approvers.
What types of Approvals can be Delegated?
Approval delegation only applies to Orders/Expenses/Travel and Bills.
It does not apply to spending cards or payments.
How to delegate your own Approvals
Click the profile icon in the top right corner of the web app.
Click your name.
Select the Approver Delegation tab
Click Delegate
Input Assign To. A warning message will appear in the pop-up window if the assign to user has fewer permissions than the delegator.
Select the Expected Return Date and an Optional Message
If you do not wish to delegate all existing pending approvals, deselect the check box beside Move all of your pending approval requests over to your assignee.
Select Submit
To deactivate the delegation for yourself, return to the above page, and select Cancel Delegation.
Important: Approval Delegation must be manually turned off. Delegation does not turn off automatically, even if a date range is set.
How to delegate for another Approver's Approvals
The following steps can only be completed by a superuser.
Go to Settings → Manage Users.
Find and select the delegator's name.
Go to the Approver Settings tab.
Select the Delegate button.
Input Assign To. A warning message will appear in the pop-up window if the assign to user has fewer permissions than the delegator.
Select the Expected Return Date and an Optional Message.
If you do not wish to delegate all existing pending approvals, deselect the check box beside Move all of your pending approval requests over to your assignee.
Submit your changes
To deactivate the delegation for yourself, return to the above page, and select Cancel Delegation.
Important: Approval Delegation must be manually turned off. Delegation does not turn off automatically, even if a date range is set.
Additional Information:
To ensure proper delegation, assign someone with the same approval permissions.
An approver who has been delegated will need to approve the same request twice if they are already part of the approval workflow.
An approver delegating approvals cannot be removed from the approval routing until the delegated request are processed.