DigiKey PunchOut Overview

What is DigiKey

Digi-Key is committed to offering the broadest selection of in-stock electronic components, as well as providing the best service possible to its customers, aiding engineers through the entire design process, from Prototype to Production

What are the benefits?

1. Eliminate manual data entry with automatic data transfer between Procurify and supplier’s catalog
2. Streamline procurement process with a centralized place to search, browse, compare and buy goods
3. Better user experience with purchasing that mimics consumer e-commerce experience (digital storefront)

Steps:

1. 1. Contact your account manager at DigiKey to set up a client account and curate a catalog. Please expect up to 30 days to set up the online catalog with DigiKey.
   2. Once you've set up your DigiKey account, contact your DigiKey account manager and request these details:
      • From/Sender ID/UserID (NetworkID)
      • From ID Domain
      • Shared Secret/Password
      • Test and Production Order posting URL 
      • Important: Do not use the cXML PunchOut URL
   3. With those credentials, in Procurify, go to the Settings module from the left side menu. Click PunchOut Suppliers.
   4. Click Set Up under DigiKey.
      Ensure to create a unique group name, group names cannot be duplicated.
      
   5. Fill in the fields, adding in the credentials received from DigiKey.

      Important: Do not use the cXML PunchOut URL in the Purchase Order Request URL field. 

      • Selecting a credit card will process order items through Procurify’s Credit Card Reconciliation tool.
      • Selecting other payment method will process order items through Procurify’s Accounts Payable Bill Creation module.
      • Choose which requesters will have access to the PunchOut using the ‘Group access’ option.
   6. Choose a payment method.
      • Note: by using the PunchOut connection, you will no longer have access to direct payment options through the DigiKey platform. Please consult with your DigiKey representative on payment options.

Using DigiKey PunchOut: Requesting items

Note - only one PunchOut Supplier can be added to a Request For Order at a time. 

1. Using the Request for Order form, a requester will select the Supplier Portal button.
   • With the DigiKey PunchOut set up and appropriate access is given to the requester, the DigiKey PunchOut option will appear under the PunchOut Suppliers table.
2. Select a shipping address.
3. Click the Proceed button in the DigiKey row.
4. Add items to the DigiKey online cart as normal. When finished, navigate to the cart and click the Submit for approval button.
   • Order item details will be automatically brought back to Procurify.
5. Choose an account code for each order item, or apply in bulk.
6. Submit the request for approval.