What is Office Central?
Office Central is a Canadian online store for business, educational, art, craft, and industrial essentials, including office supplies, furniture, tech solutions, and more.
Procurify PunchOuts integrate with your favorite supplier’s PunchOut catalog to streamline how you purchase from them. With Procurify PunchOuts, you can browse and place orders through a supplier’s website or custom PunchOut catalog. Once the request is approved, a purchase order is generated and items are automatically purchased.
What are the benefits?
Eliminate manual data entry with automatic data transfer between Procurify and the supplier’s catalog
Streamline the procurement process with a centralized place to search, browse, compare and buy goods
Better user experience with purchasing that mimics consumer e-commerce experience (digital storefront)
Steps:
Contact your account manager at Office Central to set up a client account and curate a catalog. Please expect up to 30 days to set up the online catalog with Office Central.
Once you've set up your Office Central account, contact your Office Central account manager and request these details:
From/Sender ID/UserID (NetworkID)
From ID Domain
Shared Secret/Password
Test and Production Order posting URL
Important: Do not use the cXML PunchOut URL
With those credentials, in Procurify, go to the Settings module from the left side menu. Click PunchOut Suppliers.
Click Set Up under Office Central.
Ensure to create a unique group name, group names cannot be duplicated.
Fill in the fields, adding in the credentials received from Office Central.
Important: Do not use the cXML PunchOut URL in the Purchase Order Request URL field.
Choose which requesters will have access to the PunchOut using the ‘Group access’ option.
Choose a payment method.
Selecting a credit card will process order items through Procurify’s Credit Card Reconciliation tool.
Selecting other payment method will process order items through Procurify’s Accounts Payable Bill Creation module.
Note: by using the PunchOut connection, you will no longer have access to direct payment options through the Office Central platform. Please consult with your Office Central representative on payment options.
How to choose the Bill-To Contact and Point of Contact
When you set up an Office Central PunchOut group, you choose who appears as the Bill-To Contact and the Point of Contact on PunchOut orders sent through that group.
How do I choose the Bill-To Contact for PunchOut orders sent through this group?
Option | Result |
Final Approver (default) | The final approver of the order request |
Requester | The user who submitted the order request |
A Specific User | Any individual user selected during group setup |
Accounts Payable | Uses "Accounts Payable" as the contact name, paired with the email on file for the order's Location. If the Location has no email set, the Final Approver's name and email are used instead. |
How do I choose the Point of Contact for PunchOut orders sent through this group?
Option | Result |
Final Approver (default) | The final approver of the order request |
Requester | The user who submitted the order request |
A Specific User | Any individual user selected during group setup |
What isn't changing: the Final Approver is still recorded as the Purchaser on the Purchase Order, and the Ship-To Contact stays as the Requester.
Using Office Central PunchOut: Requesting items
Note - only one PunchOut Supplier can be added to a Request For Order at a time.
Using the Request for Order form, a requester will select the Supplier Portal button.
With the Office Central PunchOut set up and appropriate access is given to the requester, the Office Central PunchOut option will appear under the PunchOut Suppliers table.
Select a shipping address.
Click the Proceed button in the Office Central row.
Add items to the Office Central online cart as normal. When finished, navigate to the cart and click the Submit for approval button.
Order item details will be automatically brought back to Procurify.
Choose an account code for each order item, or apply in bulk.
Submit the request for approval.
Note: Once the request is approved, the final approver is recorded as the Purchaser on the Purchase Order, and the Ship-To Contact stays as the Requester.
Additional Information:
N/A