Summary (TL;DR)
The Procurify NetSuite Integration automatically creates a non-inventory item, called a PFY Item, in NetSuite for every synced Account Code, and uses that PFY Item on non-catalog and PunchOut purchase order lines.
Definition
A PFY Item is a non-inventory item that the Procurify NetSuite Integration creates in NetSuite after an account successfully syncs to Procurify. Each PFY Item follows the naming format PFY - [Account Number] - [Account Name], for example PFY - 1400 - IT Equipment. The Procurify NetSuite Integration links each PFY Item to its source account through the Procurify Item field on the NetSuite account record.
The NetSuite account "1400 IT Equipment" (right) and the non-inventory item "PFY - 1400 - IT Equipment" (left) that the Procurify NetSuite Integration created for it. The account record's Procurify Item field links to the PFY Item.
Key Benefits
Compliance: Every non-catalog and PunchOut line on a NetSuite purchase order (PO) references the same Account Code selected in Procurify, which keeps general ledger (GL) coding consistent across both systems.
Speed: The Procurify NetSuite Integration creates and links PFY Items automatically, so your team does not need to build matching items in NetSuite by hand.
Visibility: The Procurify Item field on each NetSuite account record shows the linked PFY Item, so NetSuite administrators can trace every PFY Item back to its account.
How does the Procurify NetSuite Integration create PFY Items?
The Procurify NetSuite Integration creates a PFY Item when an account in NetSuite has Sync to Procurify enabled and syncs successfully. The table below shows how the account type affects the result.
NetSuite account setup | Syncs to Procurify as an Account Code? | PFY Item created in NetSuite? |
Standard account with Sync to Procurify enabled | Yes | Yes |
Parent account marked as Summary, with Sync to Procurify enabled | Yes | No. Summary accounts are not used on Procurify purchase orders. |
Which subsidiaries does a PFY Item use in NetSuite OneWorld?
In a NetSuite OneWorld environment, the Procurify NetSuite Integration copies the subsidiaries assigned to the original NetSuite account record onto the matching PFY Item. You do not need to assign subsidiaries to the PFY Item manually.
How do PFY Items appear on purchase orders?
A requester creates an order request in Procurify using a non-catalog item and selects an Account Code, for example 1400 - IT Equipment.
After approval, Procurify creates the purchase order, and the Account Code column on the purchase order line shows the selected Account Code.
A Procurify purchase order line using the Account Code "1400 - IT Equipment."
The Procurify NetSuite Integration syncs the purchase order to NetSuite and fills the line's Item field with the matching PFY Item, for example PFY - 1400 - IT Equipment.
The same purchase order in NetSuite, where the line's Item field shows the PFY Item "PFY - 1400 - IT Equipment."
Can I edit a PFY Item in NetSuite?
Yes. You can manually edit a PFY Item record in NetSuite to enable accrual generation upon receipt, if your accounting workflow requires accruals.
Can I inactivate or delete a PFY Item in NetSuite?
No. Do not inactivate or delete any PFY Item that the Procurify NetSuite Integration created. If a PFY Item is inactive or deleted, Procurify purchase orders with non-catalog or PunchOut lines that use the matching Account Code fail to sync from Procurify to NetSuite.
Keywords: NetSuite, PFY Item, Non-Inventory Item, Account Code, Purchase Order, PO Sync, Sync to Procurify, Summary Account, OneWorld, Subsidiaries, Accrual, PunchOut, Non-Catalog