The NetSuite Integration field mapping defines which fields sync between NetSuite and Procurify, and in which direction. NetSuite sends catalog items, vendors, and Account Codes to Procurify. Procurify sends Purchase Orders (POs), Item Receipts, and Bills to NetSuite.
Key Benefits
Compliance: Each Procurify record maps to a defined NetSuite field, which keeps purchasing and Accounts Payable (AP) records consistent across both systems for audits.
Speed: Reviewing the default mapping before setup helps your team plan the NetSuite Integration and identify fields that need extra configuration.
Visibility: Finance teams can trace a value in NetSuite back to its source field in Procurify.
How does the NetSuite Integration field mapping work?
The NetSuite Integration syncs a default set of standard fields for each record type. Some record types sync from NetSuite to Procurify, and others sync from Procurify to NetSuite. The table below shows the sync direction for each record type.
Record Type | Sync Direction |
Catalog Items | NetSuite to Procurify |
Vendors | NetSuite to Procurify |
Account Codes | NetSuite to Procurify |
Purchase Orders | Procurify to NetSuite |
Item Receipts | Procurify to NetSuite |
Bills | Procurify to NetSuite (as Vendor Bills) |
Which NetSuite item fields sync to the Procurify Catalog?
NetSuite inventory syncs to the Procurify Catalog as catalog items. For more details, see What to consider when mapping NetSuite inventory items to Procurify as catalog items.
NetSuite Field | Procurify Field | Notes |
Display Name/Code | Item Name |
|
Item Name/Code | SKU (Stock Keeping Unit) | If Item Name/Code and Display Name/Code have the same value in NetSuite, the SKU field stays blank in Procurify. |
Units Type | Unit Type |
|
Purchase Price | Total Cost |
|
Purchase Description | Description |
|
Vendor (when set as preferred) | Preferred Vendor |
|
Asset Account (inventory items) | Preferred Account |
|
Expense Account (non-inventory and service items) | Preferred Account |
|
Which NetSuite vendor fields sync to Procurify?
This vendor mapping applies to the NetSuite PO and Item Receipt Sync only. The vendor mapping does not apply to the NetSuite Bill Sync. For more details, see What vendor information syncs from NetSuite to Procurify (NetSuite PO & Item Receipt Sync).
NetSuite Field | Procurify Field | Notes |
Company Name (companyname) | Name |
|
Inactive (isinactive) | Active | When a vendor is set to inactive in NetSuite and synced to Procurify, the vendor is removed from the vendor list in Procurify. |
Address 1 (addr1) | Address Line 1 |
|
Address 2 (addr2) | Address Line 2 |
|
Zip (zip) | Postal Code |
|
City (city) | City |
|
State (state) | State/Province |
|
Country (country) | Country |
|
Email (email) |
| |
Contact (contact) | Contact |
|
Phone (phone) | Phone |
|
Alt. Phone (altphone) | Phone 2 |
|
Fax (fax) | Fax |
|
Comments (comments) | Comments |
|
Web Address (url) | URL |
|
Terms (terms) | Payment Terms | Procurify stores the payment terms on the vendor record. |
Which NetSuite Account Code fields sync to Procurify?
NetSuite Field | Procurify Field | Notes |
Number | Account Code |
|
Name | Account Name |
|
Type | Expense Type |
|
Which Procurify Purchase Order fields sync to NetSuite?
Procurify sends approved Purchase Orders to NetSuite using the fields below. For more details, see Understanding NetSuite Purchase Order mapping.
NetSuite Field | Procurify Field | Notes |
PO # | PO Number | Procurify sends the External PO Number when one exists. The PO Number includes the prefix defined in the Procurify Bundle configuration in NetSuite. |
Vendor | Vendor | The vendor must originate in NetSuite, since vendors sync from NetSuite to Procurify. |
Date | PO Date |
|
Expected Receipt Date | Promise Date |
|
Terms (Billing tab) | Payment Terms |
|
Ship To (Shipping tab) | Ship To |
|
Currency | PO Currency | The vendor record in NetSuite must allow the selected currency. |
Memo | PO Notes | Maximum 999 characters. |
Which Procurify Item Receipt fields sync to NetSuite?
NetSuite Field | Procurify Field | Notes |
Quantity | Received Quantity |
|
Which Procurify Bill fields sync to NetSuite as Vendor Bills?
The NetSuite Bill Sync (AP Integration) sends Procurify Bills to NetSuite as Vendor Bills. For more details, see How to map from Procurify to NetSuite for Bill Sync (AP Integration).
NetSuite Field | Procurify Field | Notes |
Transaction Number | Invoice Number |
|
Currency | Currency |
|
Date | Invoice Date |
|
Due Date | Due Date |
|
Memo | Bill Notes |
|
Account (line level) | Account Code |
|
Amount (line level) | Item Amount |
|