Can I Self-Approve a Payment?
The ability to self-approve a payment in Procurify depends on the type of payment being made.
Self-approval is not available for Procurify payments via Financial Accounts. For payments processed directly through a Procurify Financial Account, the system requires a separation of duties. This means a user cannot submit and approve their own payment for compliance and fraud prevention purposes.
Self-approval is available for externally managed payments. For payments that are managed and paid outside of Procurify (e.g., in an external accounting system), the system's policy on self-approval is different. You can configure your approval workflows to allow a user to self-approve a payment if it is marked as "paid externally."
Why Does Procurify Have Different Policies?
The difference in these policies is based on how the payment is processed and the level of financial control required within the Procurify platform.
Procurify Financial Accounts: Payments from these accounts are processed directly within Procurify's ecosystem. Because Procurify is the system of record for the payment itself, the platform enforces a strict separation of duties to ensure compliance and create a secure audit trail. This prevents a single individual from having control over both the ordering and the payment of a transaction, which is a key control for preventing fraud.
Externally Managed Payments: When a payment is marked as "paid externally," Procurify is not handling the final payment execution. Its role is to track the approval and record that the payment was completed outside the system. Therefore, the system allows for more flexibility in the approval workflow, as the final financial control and auditing take place in your external accounting system.