You can now process invoices more efficiently with pagination and item search in Bills, helping you reduce the time needed to find and match invoice items to unbilled PO items when managing Bills in Procurify.

Learn more about managing bills.

We’ve made a series of updates to modernize and streamline how you manage users, roles, and permissions in Procurify.

Here's what's new:

Learn more about managing users.

We’ve updated our QuickBooks Online integration to include expense management. No more double entry—just clean, connected data between Procurify and QBO.

Learn more about the QuickBooks Online integration.

We’ve launched Spend Insights, a powerful new analytics feature designed to help finance, procurement, and operations teams make faster, more informed spend decisions. By centralizing purchasing, expense, and accounts payable data in one place, Spend Insights gives you the visibility and confidence you need to spot trends, reduce risks, and take action—without relying on disconnected reports or exports.

What is Spend Insights?

Spend Insights is an AI-powered analytics tool built directly into Procurify. It helps you understand where spend is going so you can make proactive, data-driven decisions across your organization.

Key features:

Spend Insights is now available for Superusers and will be rolling out to more user roles in the coming months. Data is refreshed twice daily to ensure you’re working from the latest information

Learn more about spend insights:

We’ve improved the experience of managing orders to make it more accessible and efficient for users.

Learn more about managing orders.

You can now filter the export for unbilled PO items by the following statuses: all items (i.e., active or archived); all active items; active accruals (i.e., active unbilled items that have been received); and archived items. This helps you export unbilled PO items based on your financial planning needs and ensure proper financial due diligence.

Learn more about exporting data.

You can now bulk edit bill items by updating multiple account codes or removing multiple bill items simultaneously with just a few clicks. This helps simplify bill management with numerous line items, streamlining your accounts payable workflow so you can focus on what matters most.

Learn about managing bills.

You can now capture and track the actual receive date for items, replacing the previously used system entry date. This date will default to the date of logging the receive action; however, you can now select a different date from a calendar view.

Receive logs and audit logs will now accurately reflect the actual receive date, along with the date of entry, providing a clear and detailed record of each transaction. Orders that were received prior to this release will also have a "Received Date" field, which will default to the date of logging the receive action at the time of launch.

Learn more about receiving items.

We've redesigned our platform's navigation structure to improve usability and workflow efficiency. This new structure organizes features more intuitively and introduces clearer section names.

Learn more about the navigation structure update.

You can now streamline invoice entry by automatically defaulting to the received quantity or received cost when creating a bill. The line cost of bill items will now be calculated using the most up-to-date receiving data, reducing manual data entry and helping to ensure an accurate three-way match. For example, if a purchase order was created for 10 units but only 6 units have been received, a new bill will have a default quantity of 6 to reflect the actual goods received at the time of bill creation.

To create a bill for unreceived items (e.g., to pay a deposit), you can simply edit the quantity and cost for the line items.

This new setting is enabled by default for all customers. You can access it in Settings > Customize AP bill form.

Learn more about accounts payable.

Procurify has implemented a new, clear alert for duplicate invoice numbers during bill submissions. This prevents accidental resubmissions, safeguarding your financial accuracy and simplifying audit compliance. With this enhanced notification, you can confidently maintain precise records and streamline your bill management.

Learn more about managing bills.

This update allows you to streamline your bill management by manually marking bills as paid, even when using external payment methods. This ensures your Procurify records accurately reflect your payment status, providing a comprehensive and up-to-date view of your financial transactions without needing direct integrations. By simplifying this process, we're reducing the need for manual reconciliation and ensuring your procurement data is always precise.

Learn more about managing bills.

Accruals Report export can be found in our Export options, Export > Unbilled PO Items (Accrual Report). The export will provide finance teams with the familiar layout they need for clear visibility into unbilled purchase orders. This update simplifies financial reconciliation, ensuring you can easily track potential liabilities and maintain accurate financial records. By reintroducing this format, we're enhancing your ability to manage financial commitments efficiently.

Learn more about exporting data.

McKesson Medical-Surgical USA is now a PunchOut supplier, simplifying your ordering process and automating purchases. This integration eliminates manual order entry, saving you time and reducing errors. By connecting directly, you ensure efficient and accurate procurement of medical supplies.

Learn more about the McKesson Medical-Surgical PunchOut integration.

Procurify has renamed "Verified three-way matching" to "Disable bill submission with unreceived items" to more clearly reflect its function. This update helps prevent premature bill payments, ensuring your financial accuracy and control.

Learn more about disabling bill submission with unreceived items.

Procurify has introduced a new feature that allows users to disable automatic line item matching between invoices and purchase orders. This addresses situations where invoice and PO line items are significantly different in detail or granularity, preventing accurate automated matching. Customers who found their items incompatible for auto-matching, can now manually match line items as needed. This feature is accessible as a toggle within the Customize AP Bill Form settings page for all Accounts Payable customers, providing greater control and flexibility in the accounts payable process.

Learn more about accounts payable.