Blanket Purchase Order Item Overview

What are Blanket Purchase Orders? 

Procurify’s blanket purchase orders allow you to procure goods or services multiple times over a set period of time. You can specify a total quantity/cost, unit price, and other relevant terms and conditions for the ongoing/repeated purchase. It allows you to draw against a single purchase as goods or services are delivered and billed. 

Blanket purchase orders are ideal where the specific details of each purchase may not be known in advance. This helps your purchasers negotiate better prices by guaranteeing your vendor a certain volume of business.

What are the benefits? 

Set a clear price or unit quantity ceiling that matches invoices against the blanket purchase order until they have consumed the maximum ceiling amount - allowing their procurement and accounts payable team to purchase and pay faster, with confidence.

When would I create a Blanket Purchase Order? 

All kinds of services:

• contractors (consultants, laborers, etc)
• recurring but variable services (landscapers, cleaners, security, etc)
• advertising
• software where the price/usage might be variable
• server fees

• construction materials
• production materials

Blanket Order Item Process 

Step 1: Submit a blanket purchase order request.

Step 2:  The order awaiting approval will include"Contains Blanket Order Item(s)." Approve the blanket purchase order request. Learn how to approve order requests. 

Step 3: Create a Purchase order for the Blanket Order Item. Learn how to create a purchase order. The purchase order created will display "Blanket Purchase Order" to help you distinguish it from regular purchase orders. 

Step 4: Receive items against the blanket purchase order. With blanket purchase orders, is possible to partially receive items and create a bill right away with partial receiving. Learn how to receive items.

Step 5: Create Bills for received items. Learn how to create a bill. 

Frequently Asked Questions 

Is auto-received accessible with blanket purchase orders? 

It is possible to use auto-receive with blanket purchase orders. 

How will blanket purchase orders work with our integrations NetSuite and QuickBooks Desktop?

Blanket purchase order works with existing integrations. The only caveat is that: when using receive by amount with purchase order integration (Quickbooks Desktop + Netsuite purchase order sync), the quantity and unit cost are reversed. This means it appears in the other systems like the existing blanket purchase order hack where price=1 and qty=dollar amount. 

How do I disable or enable blanket purchase orders? 

Please review the following article, click here.