Procurify’s blanket purchase orders allow you to procure goods or services multiple times over a set period of time. You can specify a total quantity/cost, unit price, and other relevant terms and conditions for the ongoing/repeated purchase. It allows you to draw against a single purchase as goods or services are delivered and billed.

Blanket purchase orders are ideal where the specific details of each purchase may not be known in advance. This helps your purchasers negotiate better prices by guaranteeing your vendor a certain volume of business.

Set a clear price or unit quantity ceiling that matches invoices against the blanket purchase order until they have consumed the maximum ceiling amount - allowing their procurement and accounts payable team to purchase and pay faster, with confidence.

All kinds of services:

Physical goods where you won't know the exact quantity needed:

Step 1: Submit a blanket purchase order request.

Step 2: The order awaiting approval will include"Contains Blanket Order Item(s)." Approve the blanket purchase order request. Learn how to approve order requests.

Step 3: Create a Purchase order for the Blanket Order Item. Learn how to create a purchase order. The purchase order created will display "Blanket Purchase Order" to help you distinguish it from regular purchase orders.

Step 4: Receive items against the blanket purchase order. With blanket purchase orders, it is possible to receive items partially and create a bill right away with partial receiving. Learn how to receive items.

Step 5: Create Bills for received items. Learn how to create a bill.

When you make changes to the amount on a Purchase Order (PO) line item, those updates are automatically reflected in the associated contract. This ensures your contract always mirrors the latest agreed-upon spending.

Blanket POs can now be modified!

Previously, a blanket order request can only be edited while waiting approval. Now, you can make modifications on your blanket POs during:

What can be modified?

*When editing quantity, it must be greater than or equal to what is received and/or billed. For editing the amount, it should be greater than or equal to the amount received and/or billed. It can never be less than the value of what has already been received.

Also, note that the system will check the changes made against the user's pre-configured Purchase Variance Limit. If the change is within the user's variance limit, the PO will be saved successfully. Otherwise, it will give an error notifying the user of his/her limit.

Lastly, if a blanket PO line item is edited, any existing draft bills associated will not be updated. It has to be manually removed and re-added for the changes to reflect on the Accounts Payable side.

It is possible to auto-receive with blanket purchase orders.

Blanket purchase order works with NetSuite and QuickBooks integrations.

Important: When using the Receive by Amount blanket item option, the quantity and unit cost are inverted on the purchase order in NetSuite and QuickBooks Desktop (only applicable to purchase order sync). I.e. The unit cost will be $1.00, and the quantity will be equal to the total cost of the blanket item.

Please see: How do I disable or enable blanket purchase orders?

Yes!