Overview
Procurify is accelerating the payment lifecycle with the introduction of Bulk Approve Payments, a feature specifically designed to eliminate the bottleneck of manual, one-by-one bill approvals.
Previously, Accounts Payable teams and Financial controllers were required to open and authorize every payment individually. For organizations managing hundreds of monthly transactions, this created significant administrative fatigue and increased the risk of vendor payment delays.
What's new
Bulk approval: Approve, deny, and move back to draft up to 100 payments in a single action.
Traceability: New "Submitted By" and "Submitted At" fields are captured for every payment object, ensuring a clear audit trail of who initiated the payment flow.
Essential bill-level details: Invoice dates and invoice numbers are now visible within the payment details page.
Error handling: A clear post-action summary provides the exact number of successful and failed actions, with specific error messages for any payments that could not be processed.
Bulk Approval
You can now select more than one payment from Approve > Payments page. The approve button will be available as soon as you select one payment from the list.
To deny or move the selected payments in draft, click on the [...] button next to Approve button.
If there's only one next approver, the system auto-populates the next approver's name.
If there's more than one, you will have to select from the list:
Submitted At and Submitted By
Previously, we had Created At and Created By columns. We now updated it to only show who and when the payment was submitted under Submitted by column.
Invoice Dates and Numbers
These information are now shown in the payment details page.
Also, clicking on the Invoice number will open a new tab so you can easily switch from the payment and bill page.
FAQs
What actions are available in bulk?
Users can perform Bulk Approve, Bulk Deny (with a required comment), and Bulk Fix (which moves payments back to draft status).
How many payments can I approve at once?
You can bulk approve up to 100 payments at a time. This applies to all bulk actions — approve, move to draft, and deny.
What happens if one payment in my bulk list fails?
The system will process all valid payments and return a summary showing exactly which succeeded and which failed, including the specific reason for failure (such as not being the assigned next approver).
Will the system send a notification for every payment approved in bulk?
Currently, the system sends a separate notification for every payment updated. We are investigating future grouping of notifications to prevent inbox "bombardment".
What happened to the "created by" and "created date" columns?
We replaced both with a single "submitted by" column. It shows who submitted the payment for approval and when they submitted it, which is the more relevant information for approvers.