How to Adjust Received Amounts within a Purchase Order
Goal:
Unreceive, edit or remove receive log Item(s) on a Purchase Order
Adjust or update the number of items that have been marked as received
Unreceive items that were accidentally or incorrectly auto-received
Steps:
Select the Receive tab from the left-hand navigational menu
Locate and select the Purchase Order you would like to adjust
Click the button beside the line item(s) and then select Receive Logs
This should open a new window with the Receive Log details
Select the button beside the log you would like to adjust
Select the option to either Edit Log Item or Remove Log item
If you chose to Edit Log Item, make the changes and then select the blue Save Changes button(You are not able to receive more than what was requested within the Purchase Order. If more was received you can either adjust the PO to reflect the higher number or speak with the Vendor to resolve the error) -OR- If you chose to Remove Log Item, confirm this by selecting the red Remove Item button
Tips!
If you're already looking at the Purchase Order, it is possible to access the receiving page by selecting the View Receive PO Details button above the PO Items.
Only users with access to Receive → Receive Purchase Orders will be able to perform the following steps. If you don't have the above permission within your role, please reach out to your Procurify account administrators.
If you do not see the option to edit the Receive Logs, or you see the error message Order item: Specified PO is not open for receiving, it is because the Purchase Order is closed. This happens automatically if all items have been marked as received. The Purchase Order will need to be reopened before the logs can be adjusted. For steps on this, see How to Reopen a Closed Purchase Order.
If the items are being unreceived to make quick adjustments to the Purchase Order, remember to navigate back to the receiving page to re-receive these items.
button beside the line item(s) and then select Receive Logs