What are Flexible Budgets?

What is Flexible Budgets? 

Flexible Budgets allow you to manage and track your organization's spending according to your unique spend management needs.

With Flexible Budgets, you can budget by multiple Departments, Account Codes, or a combination. e.g. Track spending for Office Supplies for Engineering and Product teams vs Office Supplies for the Marketing team.

You can also track Budget Categories over varying fiscal periods.

Where can I see Flexible Budgets?

Visibility to budgets is controlled by your Superuser/Users with access to Manage Budget Categories in Settings

Flexible Budgets provide Users with Viewing Access with a Spend Tracker on their Procurify Dashboard:

Users with Viewing Access can view the Spend Tracker during approvals to consider the impact of requests against budgets: 

Important: The dashboard and approvals spend tracker only displays the current period (and not the total budget for the Budget Category.)

How do Flexible Budgets work with Recurring Spend Items?

The budget will be impacted by a specific budget period based on the recurring expense timeline.  When an order is approved, it tracks the billable items impacting a specific budget period. e.g. If there is a 12-month $12k contract started in June, the next fiscal year will be allotted the remaining $6k spend.