How a sports rehab organization stays focused on their patients by managing spend in Procurify

Kinetic Sports Rehab was founded in the fall of 2010 in Seattle. They found that the industry is focused on getting patients out of pain as fast as possible but lacked a holistic integrated hybrid care provider. 

Kinetic Sports Rehab developed an idea of blending sports chiropractic therapy with corrective exercise. They have bridged the gap and emphasized on holistic health and wellness. They empower their clients to move their bodies the way they are supposed to so clients can continue to live a life free of limitations which sparked their mantra of #changeyourstory.

“When clients can move better, they feel better. When they feel better, they do great things.”

- Sean Masters, co-founder of Kinetic Sports Rehab.

Their Mission

Sean explains, "I see Kinetic being a global lifestyle, a way of approaching health and wellness through education, empowerment, community and pushing each other past perceived limits."

"Our patients might have accepted they can’t do things anymore. Our goal is to restore function and strength to clients, allowing them to have physical capacity and emotional confidence."

Sean Masters speaking in Kinetic's Fremont neighborhood office 

How they use Procurify to stay focused on clients

Provide access to remote teams through the mobile app

The Kinetics Sports team fully utilizes the mobile app to help remote teams submit their requests and keep the information in one place. The team typically uploads a picture of their expense receipts and their request can be instantly processed from their phones.

“We are all in different locations so it is important that we keep account of what is being spent in one place so we can hold our teams accountable.” - Catherine Meehan

Monitor spend with department reports

Through closely monitoring department monthly budgets, they noticed that one clinic exceeded the preset budget nearly every month. This alerted them to check the details in the Orders by Department report for different purchased amounts. From there, they discovered that they were ordering the same product from different vendors with different pricing. In the end they were able to choose a vendor with a better price and set them as a preferred vendor.

 “We have definitely saved a lot of money by monitoring our vendor choices.”  - McKenzie Brookings

Manage communication effectively 

To prevent inboxes from exploding, the Kinetic team centralized their purchasing communication within a single app. Besides having relevant conversations inside Procurify, three-way matching documents (purchase orders, shipping documents and invoices) are also stored in the system.

 “We communicated a lot through email and my inbox gets full all the time so I’m always stressing, ‘Did I forget something?’. With Procurify, the dashboard is amazing and easy to use. More importantly, it is an organized way to display all the order information.” - Catherine Meehan

“If we have a great culture and operations, we are able to serve our patients in the best possible way. When we have the right systems in place, everything is being taken care of - and we can truly focus on the people.”

- Sean Masters, co-founder of Kinetic Sports Rehab.