Approval Delegation

We introduce the Approval Delegation feature that allows approvers to seamlessly go on a vacation by delegating the current and future approval requests

We will teach you on:

1. Activating the Delegation Mode
2. Deactivating the Delegation Mode
3. FAQs 

Notes

* Are you a person who is going away for a vacation? If yes, you are a delegator

* If you are the superstar who is taking approval requests of your colleague and helping out, you are a delegate

Let's dive in! 

Activating the Delegation Mode 

If you are a Delegator

1. Click your name at the top right corner and click Account

2. Click Approver Delegation

3. Click Delegate

4. Does Yuri have only 1 hour to go through a crazy traffic and catch the space shuttle but requesters are desperately waiting for their requests to be approved? Yuri doesn't need to worry and can take off to the space!

Yuri can turn on the toggle:) 

• If the toggle is off: Yuri's pending approval requests WILL NOT be moved
• If the toggle is on: Yuri's pending approval requests WILL be moved

5. Choose the "Assign to" and fill out other fields if you would like to provide extra information

Congratulations!

From now on, the requests submitted to Yuri will go to Neil 

Deactivating the Delegation Mode

If you have access to Settings tab

1. Go to Settings

2. Click Manage Users

3. Search for the delegator (The person who is/will be away from the office) and click the name

4. Click Approver Settings

5. Here Superuser can click on "Cancel Delegation" This will: 

• Return all delegated approvals that went to Neil Armstrong
• Notify Neil Armstrong about the deactivation 

If you are a Delegator

1. Click on "Cancel Delegation" on home screen

Or you can use the Settings tab as explained in the above, if you have the access to the tab. Now the delegated items will be moved back to your list. 

If you are a Delegate (The person who got delegated)

• As a delegate, you cannot undo the delegation

FAQ

How do I know who in the company has delegated? 

• Go to Settings -> Manage Users. Here, you have a list of the entire users registered for your company in Procurify. The yellow box will tell you that the person has delegated the approval responsibility and the name of the delegate will show right below.
• In this case, Yuri has gone for a vacation to get sunshine and delegated to Neil! 

Can I delegate bills and payments? 

• No

Will there be notifications for Activation & Deactivation of approval delegation?

• Yes :) There will be an email notification and in-app notification

If you have any further questions, email us at support@procurify.com :) 

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